The client, A&M Specialists, is one of the largest press fleet management
company in the US with 14 branches spread across the country. They
had come to a stage where they realised that IT
enabling their operations would be the only route to
scaling up their business. They also believed that giving
value added services to their clients and increasing
their service efficiency would give them an edge over
their competitors since their business depended heavily
on their close relationships with their clients.
had in place a software system with a localised database in each branch.
It had become inefficient and difficult for them to control their business
without sharing the information stored between branches.
Porting their existing
data onto a centralised database, preventing duplication of data records.
yet informative views of the same database to their car manufacturer clients,
the journalists reviewing the fleet and their own employees in different
operations in the various departments.
iTRAK is a web-based fleet management application
designed and developed using a three tier architecture. We used Apache as the webserver, Jonas
as the EJB server and Oracle as the RDBMS.
Benefits of iTRAK
- Controlled monitoring
of the business by top management
- Faster and up-to-date
access to information
- Integration of geographically
separated business centres
- Non-replication of data
- Increased transparency
in reporting and billing
- Enhanced streamlining
and ease in scheduling for internal and external
- Allowing client access
to their vehicles' status real-time
- Allowing journalist access
to their schedules
tracking & scheduling With iTRAK, the status of a vehicle at
any point in time, present or past is known and future schedules
can be planned.
and multi-user access iTRAK
enables access of information using the internet thus providing easy access
to data anywhere in the world. Users of iTRAK can be both company
employees and its business associates.
for a fleet management system is from two sources. Activities performed
by the vehicles and from the storage that is charged when a vehicle is
idle. iTRAK's billing module automatically calculates the expenses for
both, activities and storage as per conditions in a client's contract.
It also allows for entry of other additional information like quantity
of fuel spent, tolls and towing charges paid and then calculates the
expenses based on conditions in the contract.
reports iTRAK provides reports based on fleet movement for the
day at any given location. It also provides information of
inventory, cost incurred per user, mileage reports for vehicles.
- Perform only certain actions A Client car
manufacturers user can perform activities like viewing the expenses,
adding details about media persons while a Journalist cannot do any of
these activities. A superuser can add and manipulate data for
contracts, add new clients to the system while a normal user who is an
employee does not have these options.